Summer School Archives x Data. Paper meets digital documentation

Rijksarchief in België. Ons collectief geheugen ! Archives de l'État en Belgique. Notre mémoire à tous !

Rijksarchief - Archives de l'État

Dive into the mix of old-school paper and digital docs at Summer School Archives x Data—learning made fun and hands-on!

Algemeen Rijksarchief

<h2>Summer School Archives x Data</h2>
<p>Join us for <strong>Summer School Archives x Data</strong>, where <strong>paper meets digital documentation</strong> in a fun, hands-on in-person event! Dive into the world of archives and data, exploring how traditional paper records merge with modern digital tools. Perfect for anyone curious about preserving history and mastering digital documentation. Don’t miss out on this unique opportunity to connect, learn, and get creative!</p>

Agenda

Join us for a half day workshop, "An introduction to metadata and the Data Documentation Initiative (DDI) standard". We’ll explore the foundations of research data, metadata, and metadata standards, building a shared understanding of the concepts that underpin high quality data documentation. The session will focus on the DDI standard - the most commonly used social science metadata standard - and will include practical activities and group discussions to help you put the ideas introduced in this workshop into practice.

4th May - An introduction to metadata and the Data Documentation Initiative

-	A discussion and workshop on the necessities of digital archiving, the need for awareness raising for users, and the considerations around different data types. We will discuss what one needs to build, upkeep, and develop a digital archive, and how these goals can be achieved. Following the presentation, group activities will further encourage discussions.

 5th May - Digital archiving, the how’s the what’s and the why’s

-	How does the law influence the archivists’ tasks? 
Many archival aspects are regulated by national and European law. Data in particular is heavily regulated at the European level. How does the law understand the archive, data, metadata, research, an original work, an author? As archivists and data stewards it is important to understand how this influences the rights within the archive and the obligations of (digital) archives, but how to apply them in practice? These questions will be tackled in this workshop, alongside a broader introduction and discussion on the applicable laws.

5th May - Law and order (of things)

Digital archiving faces a dual challenge in making research data accessible: how to preserve their integrity, while opening up their assets for broader use. Data curation methods must acknowledge traditional approaches as well as be adaptable to recent social exigencies and technological innovation in rendering data interoperable. Our session explores the practices at various European archives in developing thematic metadata to explore their holdings and create bridges to connect with similar datasets in other repositories.

5th May - Sharing meaning, vocabularies in a European Context

Curating archives as part of our collective memory involves a continuous process comprising three core activities: (1) appraisal, through collaboration with public bodies to identify records eligible for permanent preservation; (2) disclosure of archival holdings by means of inventories and other research instruments; and (3) support for diverse user groups in locating relevant information. Each of these stages presents specific methodological and organisational challenges.
The first part of the presentation introduces these principles in the context of physical archiving, focusing on traditional archival practices and their practical constraints. The second part addresses digital archiving, where the same core functions are performed under significantly altered conditions. Born-digital materials, rapidly increasing data volumes, and evolving legal and regulatory frameworks place substantial pressure on established workflows.

6th May - Curating the collective memory

The H-SEARCH project at KIK-IRPA modernizes 75 years of interdisciplinary dossiers by migrating legacy data into machine-actionable FAIR Digital Objects (FDOs). This transition begins with a pre-archival workflow that consolidates disparate formats into a controlled environment, implementing 40+ data models within the Cordra repository to ensure metadata harmonisation. From there, the archival workflow bundles these enriched metadata with digital files for ingestion into an OAIS-compliant long-term preservation environment, ensuring data remains reliable and accessible over time. Finally, the publication workflow disseminates these FDOs via the BALaT+ platform, which integrates institutional sources while employing tiered access controls for GDPR compliance. Ultimately, H-SEARCH demonstrates how rigorous metadata schemas and integrated workflows maintain data integrity while contributing to a transparent, FAIR-compliant scientific record.

6th May - Open science: connecting archives to make them

In the natural sciences, the "re-" in research is often the difference between a single-use data point and a lasting scientific legacy. While traditional biology once relied on physical archives, isolated field notes, and static papers, the modern era demands a transition to digital ecosystems where data is Findable, Accessible, Interoperable, and Reusable (FAIR).
This session, hosted by the Royal Belgian Institute of Natural Sciences, explores how we ensure a long-lasting legacy for biological research and datasets. We will move beyond the theory of archiving to the practical implementation of FAIR Principles. By implementing the FAIR principles (Findable, Accessible, Interoperable, Reusable), we ensure that biological observations—from genomic sequences to 19th-century museum specimens—remain machine-actionable and ready for re-discovery.

7th May - Putting the re- in research

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Summer School Archives x Data. Paper meets digital documentation

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Summer School Archives x Data. Paper meets digital documentation

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